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Job Title:   Purchasing/Safety Agent
Reports To:  Operations Manager  
FLSA Status: Exempt
Prepared Date: August 1, 2017
Approved By:
Approved Date:
Employee Signature:
Employee Signature Date:

SUMMARY
The Purchasing Manager functions under little or no supervision. They will complete job duties in a timely manner and with acceptable quality.  The purchasing manager will buy products for the organization to use or resell.  They will evaluate suppliers, negotiate contracts and review product quality.   They will also be responsible as the Safety Manager to keep safety records up to date per OSHA requirements.  Manage the safety committee and complete safety training.

VALUES

  • ACCOUNTABILITY – Know your responsibilities, live up to your commitments
  • ATTITUDE – Have a “can-do”winning attitude. Be positive, upbeat, and focused. We are winners!
  • CHANGE – Accept it. Embrace it. Initiate it. Do everything better, faster, cheaper.
  • COMMUNICATION – Share information, ask questions, listen effectively, speak thoughtfully, and let ideas live.
  • CUSTOMERS – Exceed your customers/associates expectations. Let them know you appreciate them. Correct your mistakes and stand behind what you do.
  • ETHICS – Do the “right thing”and encourage others to do what is right, honest, and ethical
  • PASSION – Love your work. Be passionate in it, and have fun at it.
  • TEAMWORK – Value different viewpoints. Execute the agreed.

 

ESSENTIAL DUTIES & RESPONSIBILITES include the following.  Other duties may be assigned.

  • Thorough working knowledge of purchasing policies, processes and procedures including dropship processes eg. 3 way match.
  • Complete knowledge of warehouse and inventory control policies and procedures
  • Must have a basic accounting knowledge including debits/credits, and understanding of account types (asset, liability, revenue, and expense) and how they affect the financial statements.
  • Must understand month-end close procedure and complete in a timely manner.
  • Knowledge of material work planning and methods engineering processes and procedures
  • Extensive knowledge and ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements
  • Complete knowledge of all related skill area machines and equipment.
  • Complete purchases, including equipment, machines, goods and services for the company
  • Study current inventory levels, plan and stock as needed
  • Identify alternative sources for inventory
  • Have a working technical knowledge of the goods to be purchased
  • Negotiate and supervise supply contracts.
  • Purchase goods directly from manufacturers or from other wholesale firms
  • Knowledge of RMA processes
  • Enforce safety regulations and codes.
  • Measures and evaluates effectiveness of safety programs, using established goals.
  • Conducts building and grounds survey on periodic and regular basis to detect code violations, hazards, and incorrect work practices and procedures.
  • Develops and reviews safety training for staff.
  • Maintains administrative control of records related to safety and health programs.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

  • Minimum 5 years purchasing related experience or have demonstrated knowledge, skills and abilities to perform the above-mentioned tasks.

 

COMPETENCIES                                                                        
To perform the job successfully, an individual should demonstrate the following competencies:

  • Problem Solving - Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.
  • Customer Service - Responds promptly to customer needs; Meets commitments.
  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication - Listens and gets clarification; Responds well to questions; Participates in meetings.
  • Written Communication - Able to read and interpret written information.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
  • Organizational Support - Follows policies and procedures; Supports organization's goals and values.

 

  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
  • Professionalism - Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity.
  • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.  Performs duties in a safe manner and able to identify and operate machine safety features.
  • Adaptability - Able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Asks for and offers help when needed.

 

PHYSICAL DEMANDS


Sitting at a desk for long periods is typically part of a Purchasing/Safety Managers daily job. They typically use a computer and calculator to aid in their mathematical tasks. The atmosphere in which they work is a fast-paced, casual office environment. Dress is business casual.  Ability to lift up to 50 lbs.

Please submit a resume and a cover letter.

ap@poly-tex.com


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